Payroll Supervisor

Company: Growers Transplanting Inc
Location: Salinas
Posted on: March 16, 2023

Job Description:

Description:Job DescriptionCompany: Professional Tribe, LLCJob Title: Payroll SupervisorJob Classification: Regular, Full-Time Job Status: Exempt Department: Human Resources Report To: Vice President, Human ResourcesLocation: Based out of Salinas, CADate: February 2023Position SummaryProfessional Tribe LLC. provides business and professional services to food and agribusiness companies in the areas of Legal, IT, Human Resources, Purchasing, Finance, and Accounting. The Payroll Supervisor will oversee and supervise the organization's payroll functions, ensuring that pay is processed on time, accurately, and in compliance with government regulations.Responsible for the daily supervision of payroll department; remote oversight of payroll-related processing for several other employees. Oversees all aspects of payroll processing for multiple entities including ensuring that payroll is processed in a timely and accurate manner, filing timely and accurate payroll tax returns, quarterly and yearend taxes, working closely with HR on issues related to payroll, coordinating with accounting staff in resolving accounting issues, participating in internal and external audits, providing managers with payroll information, conducting system upgrades and conversions, and administering payroll in accordance with all union contracts, laws, policies, and procedures. Work together with Corporate Human Resources and Accounting regarding annual auditsEssential Functions (Duties and Responsibilities)

• Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll.
• Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Work with Human Resources, Supervisor and Time Approvers, to ensure accurate data entry of weekly payroll for all field employees and administrative staff.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Maintains or oversees the maintenance of employee records.
• Process off cycle checks for terminations, pay changes, any additional payroll requests.
• Direct all day-to-day payroll processing and reporting for all administrative and field employees in accordance with all federal, state, and local tax laws, and corporate policies and procedures.
• Respond timely to payroll issues and/or questions.
• Work with Human Resources Dept. regarding new hires, termination, and benefit deductions, submitting documents timely and accurately.
• Ensure tax information is correct and liaison with current HRIS to ensure accurate and timely tax filings.
• Ensure payroll tax reporting and remittance are timely and in compliance with applicable tax laws and all payroll accounts are reconciled timely and accurately.
• Develop and implement payroll department structure and processes to increase the efficiency of the department while establishing/maintaining an effective internal control structure, with self-audit procedures that will ensure the consistent application of payroll policies.
• Research & resolve pay/policy/tax related inquiries.
• Generate complex payroll reports as needed (Finance, HR, Benefits).
• Manage statistical reporting of activity running through payroll on a daily, monthly, and annual basis.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll software, systems, and procedures.
• Performs other duties as assigned.
• Other duties as assigned.Requirements:QualificationsExcellent organizational skills and attention to detail.Strong analytical and problem-solving skills.Strong supervisory and leadership skills.Proficient with Microsoft Office Suite or related software.Proficient with payroll software.Bachelor's degree in Accounting, Business Administration, Human Resources, or a related field is required.Four years of experience in payroll processing is required with two years in a supervisory or management role preferred.Bilingual (English/Spanish) requiredKnowledge of the most frequently used HRIS / payroll and timekeeping systems. Proficient with Microsoft Excel, Word and 10Key.Time management and organizational skills.Strong attention to accuracy and detail.Ability to meet critical payroll deadlinesMust have good people skills, be able to work as a team member, and be skilled at problem solving.Able to communicate time sensitive and detailed information to a diverse group of people in a confidential and respectful manner.Physical RequirementsWhile performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities by this job include close distance and color vision.*This position description does not promise or imply that the functions listed in the Position Summary are the only duties to be performed or that the position may not change, or be eliminated. Employees interested in learning more about the essential duties and responsibilities of this position should complete the Position Interest Form and submit it to the Human Resources Department.PI207909076

Keywords: Growers Transplanting Inc, Salinas , Payroll Supervisor, Accounting, Auditing , Salinas, California