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Administrative Assistant

Company: Monterey County Jail
Location: Salinas
Posted on: March 17, 2020

Job Description:

Overview

Our Administrative Assistant is responsible to the H.S.A./Department Head for the completion of various office clerical assignments. Coordinates personnel and medical reports and files, interrelates and works effectively with all levels of authority.

Qualifications

Education:

  • High school diploma or G.E.D.
    Experience:
    • General knowledge of office practices and procedures
    • Computer skills with an emphasis on spreadsheets and word processing
    • Formal secretarial training and medical terminology knowledge desirable
      Licenses/Certifications:
      • None required
        Responsibilities
      • Receive and direct all incoming calls on a multi extension telephone. Assure messages are accurately relayed to staff when they are away from the office. Bring messages to the appropriate desk.
      • Receive and distribute incoming mail following procedures outlined.
      • Assure outgoing mail is distributed appropriately on daily basis.
      • Receive and distribute claims.
      • Respond to and provide follow-up for Provider/Vendor inquiries as requested.
      • Fax approvals/denials for Formulary Exceptions/Outpatient Referrals to appropriate destinations as requested. Assure faxes are received.
      • Assure expense reports from the facilities contain the appropriate documentation. Forward to the Corporate office once approval is obtained from the Executive Vice President or designee.
      • Order and receive office supplies following Accounts Payable Guidelines. All Purchase Orders are to be approved by the Executive Vice President.
      • Maintain a filing system. Make necessary updates to files, and modify filing system to accommodate changes in the conduct of the business affairs of the office.
      • Maintain credentialing log.
      • Receive all site meeting minutes and forward copies as appropriate.
      • Prepare Continuing Education Unit(s) certificates as directed and maintain CEU training binder for all employees.
      • Perform overflow typing as needed.
      • Open to all Staff for completion of various clerical assignments to assure continuity of services.
      • Must be able to obtain and maintain security clearance.
      • Must be able to apply principles of critical thinking to a variety of practical and emergent situations and accurately follow standardized procedures that may call for deviations.
      • Must be able to apply sound judgment beyond a specific set of instructions and apply knowledge to different factual situations.
      • Must be alert at all times; pay close attention to details.
      • Must be able to work under stress on a regular or continuous basis.
      • Post orders, if applicable, per site contract.
      • Perform other duties as assigned.
        Wellpath is an EOE/Minorities/Females/Vet/Disability Employer

Keywords: Monterey County Jail, Salinas , Administrative Assistant, Administration, Clerical , Salinas, California

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