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Accounting/Office Specialist for Monterey Peninsula Water Management District

Company: The Local Government Services/Regional Government
Location: Carmel Valley
Posted on: January 10, 2022

Job Description:

Position Description Are you a professional in the field of Accounting Support? Are you a self-starter who excels at working with others to provide excellent service? And are you excited to work with a dynamic team? If YES, the Monterey Peninsula Water Management District (MPWMD) is seeking qualified candidates for the position of Accounting/Office Specialist. MPWMD is seeking qualified candidates for the position of Accounting/Office Specialist; this recruitment will fill one (1) vacancy and create an eligible list. Regional Government Services and its staff is conducting this recruitment for the MPWMD. Incumbents of this position are directly involved in performing wide variety of accounting and administrative duties in support of District operations; maintains and processes financial records or transactions including accounts payable and receivable; provides information to the public and other Agency employees on Administrative Services Division functions, policies, and administrative procedures; answers telephone and provides assistance to the public; routes and distributes incoming and outgoing mail; maintains a variety of files and records; and performs related duties as assigns. CORE COMPETENCIES Accountability The willingness to accept responsibility for themselves. Attention to Detail The ability to achieve thoroughness and accuracy when accomplishing a task. Communication To effectively convey and exchange thoughts, opinions, or information verbally or in writing. Conflict Management Handles conflicting interests diplomatically to help solve them. Customer Service The ability to maintain on-going client relationships. Inclusiveness Respects and values working in a diverse environment. Interpersonal Relations and Skills Builds relationships based on mutual trust and respect. Problem Solving Sees and is able to define problems and implement solutions. Risk Management Works to comply with liability regulations and helps to promote liability consciousness. Safety Works to comply with safety regulations and helps to promote safety consciousness and well-being. Teamwork The process of working collaboratively with a group of people in order to achieve a goal. Time Management/Organization Plans and executes plans for events, tasks, or processes in an efficient manner. THE IDEAL CANDIDATE: Works independently while understanding the necessity for communicating and coordinating work efforts with other employees and customers. Maintains the highest level of ethical behavior in all matters. Works cooperatively and effectively as a team contributor on all assignments. Is able to multitask and work in a fast-paced environment. Has strong attention to detail. Has excellent customer service skills; and receives the public in person and over the phone using tact and diplomacy. Has demonstrated ability to exercise the judgment. Has strong communication skills both in oral and written form, and the ability to communicate complex ideas, and meet constantly changing priorities. Has expert skill in all Microsoft Word, Excel, and Outlook used in current office environments. Has demonstrated ability to establish and maintain effective work relationships contacted in the performance of their duties. ABOUT THE MPWMD Since 1978, The Monterey Peninsula Water Management District has worked diligently to augment the area's water supply, promote water conservation and the integrated use of reclaimed water and repair, improve and augment the environment along local stream side habitats. The Monterey Peninsula Water Management District's mission is to promote or provide for a long-term sustainable water supply, and to manage and protect water resources for the benefit of the community and the environment. Examples of Duties Have demonstrated initiative to work independently while understanding the necessity for communicating and coordinating work efforts with others. Maintain the highest level of ethical behavior in all matters. Demonstrate adaptability, and the ability to work cooperatively with various departments and the public. Be able to multitask and work in a fast-paced environment. Have strong attention to detail. Have excellent customer service skills. Have demonstrated skills using general office software in an accounting support environment. Have experience in accounts payable and receivables. Have experience in data entry. Make mathematical calculations, including decimals and percentages. Follow oral and written instructions. Perform quality work within deadlines with or without direct supervision. Interact professionally with other employees, residents, customers, and officials. Typical Qualifications EXPERIENCE AND TRAINING - Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of progressively responsible clerical accounting and administrative work experience with considerable contact with the public. Public sector work experience is desirable. Training: Possession of Associate's degree or equivalent in business, computer applications or another related field. Bachelor's degree in accounting, business or related field preferred. KNOWLEDGE, SKILLS, & ABILITIES Knowledge of: Principles of accounting. Principles and procedures of record keeping. Basic mathematical principles. Business math. Techniques of word processing, database and spreadsheets. Modern office procedures, methods and computer equipment. Microsoft Office Suite applications such as Word, Excel, PowerPoint and Outlook English usage, spelling, grammar and punctuation. Basic principles and practices of data collection and report preparation. Methods and techniques of proper phone etiquette. Customer service techniques. Principles and practices of public relations. Ability to: Apply basic bookkeeping and/or routine statistical principles, practices and techniques. Perform arithmetic calculations quickly and accurately. Perform a variety of clerical accounting duties. Examine and verify receipts, invoices, and reimbursement documents. Collect and compile data to prepare simple reports; maintain accurate records and document actions taken; and proofread and/or edit for errors in input, grammar, punctuation and arithmetical computation. Learn techniques used in dealing with delinquent accounts. Maintain tactfulness and courtesy in high stress situations. Operate a computer and modern office equipment. Learn to understand and explain District policies and procedures. Type at a speed necessary for successful job performance. Respond to requests and inquiries from the general public. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Supplemental Information BENEFITS INFORMATION: Retirement: California Public Employees' Retirement System (CalPERS). Classic Members 2%@55, PEPRA Members 2%@62 Medical, Dental, and Vision: MPWMD covers 95% for employee and qualified dependents. Life and Long-Term Insurances: MPWMD covers 100% Short-Term Disability: MPWMD covers 50% Leaves: Ten (10) vacation days for three years of service with progressive increase up the 20 days/year after 8 years. Twelve (12) days of sick leave per year. Holidays: Eleven (11) paid holidays per year, plus 2 personal floater days. Defered Comp 457(Self-Funded) APPLICATION PROCESS AND SELECTION PROCEDURE: Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list or discharge from employment. The Deadline to apply is Wednesday, December 20, 2021 at 11:59 PM PST. Part I: Application - (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application. Certificates, resumes, and typing certificates must be uploaded with your application through this applicant tracking system. Additional inquiries about the position may be directed to Alicia Hicks at ahicks@rgs.ca.gov All completed applications and supplemental questionnaires will be reviewed, for each applicant's ability to meet the minimum work experience, training and education qualifications. Part II: Online Skills Assessment - (Pass/Fail) An Online Skills Assessment (tentatively scheduled for the week of January 10, 2022) may be used to evaluate candidates' knowledge and skills for the position. Candidates who are most qualified will be invited to Virtual Review. Part III: Virtual Review - (Pass/Fail) A combination of supplemental questionnaire, and/or remote screen interviews, (tentatively scheduled for week of January 17, 2022) may be used to assess candidates further. Candidates who pass this part will be placed on an eligible list and sent to the district for hiring consideration. All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to Alicia Hicks at ahicks@rgs.ca.gov. Neither Regional Government Services nor the MPWMD are responsible for failure of internet forms or email in submitting your application. Candidates with a disability who may require special assistance in any phase of the application or selection process should advise us by emailing ahicks@rgs.ca.gov. The MPWMD is an Equal Opportunity Employer 01 Please indicate the highest level of education you have completed. Less than High School Diploma or GED High School Diploma or GED Some college coursework completed (less than 59 semester units or less than 89 quarter units) Associate's Degree (at least 60 semester units or 90 quarter units) Bachelor's Degree (at least 120 semester units or 180 quarter units) Master's Degree Juris Doctor PhD 02 Please indicate the field of study for your degree.or N/A if not applicable 03 Please describe any other relevant certifications or trainings you have completed. 04 Which types of government agencies have you worked for? (Check all that apply) City Government County Government Public Education State Government Tribal Government Federal Government Special District None of the Above 05 How many years of work experience do you have in performing cash handling? (Please make sure the years of experience indicated is also reflective of you experience on your application.) None. Less than 1 year of experience. At least 1 year of experience but less than 2 years. At least 2 years of experience but less than 3 years. At least 3 years of experience but less than 4 years. At least 4 years of experience but less than 5 years. Five or more years of experience. 06 How many years of experience do you have in performing bookkeeping/accounting? (Please make sure the years of experience indicated is also reflective of you experience on your application.) None. Less than 1 year of experience. At least 1 year of experience but less than 2 years. At least 2 years of experience but less than 3 years. At least 3 years of experience but less than 4 years. At least 4 years of experience but less than 5 years. Five or more years of experience. 07 How many years of experience do you have in performing accounts receivable/billing? (Please make sure the years of experience indicated is also reflective of you experience on your application.) None. Less than 1 year of experience. At least 1 year of experience but less than 2 years. At least 2 years of experience but less than 3 years. At least 3 years of experience but less than 4 years. At least 4 years of experience but less than 5 years. Five or more years of experience. 08 How many years of experience do you have in performing accounts payable? (Please make sure the years of experience indicated is also reflective of you experience on your application.) None. Less than 1 year of experience. At least 1 year of experience but less than 2 years. At least 2 years of experience but less than 3 years. At least 3 years of experience but less than 4 years. At least 4 years of experience but less than 5 years. Five or more years of experience. 09 Which of the following best describes your skill level utilizing Microsoft Excel? None Basic (navigate; data entry; editing text, values, and formulas; apply formatting techniques; saving files in various formats; creating tables; sorting data; move and copy data and formulas; work with ranges, rows, and columns; create and modify charts, and work with graphics; and review workbooks for spelling errors, modify page setup, and print worksheets). Intermediate (use multiple worksheets and workbooks efficiently; linking workbooks; applying special number formats, using workbook styles and themes, adding backgrounds, and mimicking watermarks; create outlines and subtotals; sort and filter data, and create and format tables; insert and edit hyperlinks, and how to share workbooks; protect worksheets; and audit worksheets for errors). Advanced (use pivot tables; use of advanced functions and formulas, such as VLOOKUP, MATCH, and INDEX; data validation, and advanced data filtering; advanced chart formatting options; export and import data, and query external databases; and run and record macros, and explore VBA code). 10 Which of the following best describes your skill level utilizing Microsoft Word? None Basic (Create, navigate, and save documents, formatting options, create tables, adjust page layout, work with graphics, and proof and print.) Intermediate (Use styles and outlines format tables, insert diagrams, work with shapes, format text graphically. add sections, columns, and watermarks/themes; Track Changes; prep documents for sharing/exporting; and work with fields and perform a mail merge. Advanced (Use of interactive elements i.e. forms and content from other applications; save a file as web page; citations, indexes, and tables of contents; customizing the ribbon, creating macros, using building blocks, and inserting subdocuments; and create and modify VBA modules.) Required Question Agency Regional Government Services Address View Job Posting for Agency Information ., California, 93924 Phone 1-650-587-7300 Website https://www.rgsjpa.org/

Keywords: The Local Government Services/Regional Government , Salinas , Accounting/Office Specialist for Monterey Peninsula Water Management District, Executive , Carmel Valley, California

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