HR Administrative Assistant
Company: Housing Authority of the County of Monterey
Posted on: November 18, 2021
Human Resources Administrative Assistant
COUNTY OF MONTEREY
HUMAN RESOURCES ADMINISTRATIVE ASSISTANT
(FLSA Exempt - Confidential)
Perform specialized work in the administration of Human Resources
services, such as recruiting, payroll administration, orientation,
tracking leave, and risk management, and other specialized
administrative functions as may be assigned.
This classification provides support to the Authoritys Human
Resources Department by providing the administrative skills
necessary to implement various elements of the Human
Resources program. This classification is responsible for the
conduct of the recruiting, testing, selection, orientation,
assisting in the risk management program, and creating and
maintaining the Authoritys personnel and related filing
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision and general direction from the Human
ESSENTIAL JOB FUNCTIONS: Duties include, but are not limited to,
Plan, organize and undertake timely requested personnel recruitment
for all Authority
Departments. Prepare job flyers, place advertisements in
newspapers, professional journals and other media. Work closely
with department managers in developing a candidate pool for their
open positions. Make appropriate distribution of job announcements
to other agencies.
Screen applicants for all positions. Schedule and coordinate all
oral interviews. Send notices of invitation, arrange for oral
interview panels, prepare oral interview rating results.
Administer or coordinate testing. Establish eligibility lists and
notify candidates of placement on eligibility lists.
Schedule and administer testing for all Authority positions.
Schedule candidate physical, audio and drug testing
Conduct reference checks, DMV checks, send requests for background
investigations, and coordinated with private background
Compose letters offering Authority employment, and transmit
pre-employment information and materials. Send letters to
Conduct new employee orientations. Explain Personnel Rules and
Regulations, and benefits to all employees. Issue identification
cards and security badges to new employees. Prepare personnel
1 of 3
HACM Human Resources Administrative Assistant
Coordinate and administer enrollment of eligible employees in the
authority-offered benefit programs.
Accurately maintain benefits data via vendor website as needed to
keep employee enrollment current.
Provide employee benefit orientation to new employees, outlining
program availability, scope, and interrelations. Prepare
orientation packets. Respond to employee inquiries concerning
benefits and pursues issues with carriers.
Assist the Human Resources Manager in developing statistical data
for use in the Authoritys labor relations process and for the
negotiating team as required.
Assist the Human Resources Manager in the administration of the
Authoritys risk management program. Receive and prepare various
Workers Compensation (WC) documents and develop WC histories of
various departments. Collect and record Authority
Workers Compensation data for Authority Safety Committee and state
Assure that probationary reviews are conducted in a timely manner
and that related increases are approved. Assure that annual reviews
are performed and that merit increases are awarded in compliance
with Authority policy.
Conduct periodic surveys of salaries and benefits of competitive
employers within appropriate labor markets as assigned. Assist
consultants contracted to develop survey data.
Prepare and respond to a variety of additional federal and state
reports and employment verification requests. Verify state
unemployment and disability insurance claims.
Verify employment and respond to unemployment and state disability
notices on behalf of the Authority. Prepare requests for
information from other agencies (e.g. DMV pull notices, local
agency checks, etc.).
Enter and retrieve data and prepare reports from an online or
personal computer system, following established formats. Prepare
and update a variety of reports, which may require the use of
As backup to Human Resources Manager, enter data into payroll
system to assure accurate biweekly payroll and proof results and
transmit payroll data on a biweekly basis as directed by Human
Pull data from payroll system and prepare reports for Human
Resources Manager review.
Establish and ensure proper maintenance of Authority personnel,
FMLA, confidential medical, immigration (I-9) records and office
files. Research and compile periodic reports from such information
for the Human Resources Manager.
Maintain regular and consistent attendance.
OTHER JOB FUNCTIONS:
Perform related duties as assigned.
Knowledge of The use of personal computers and various
Windows-based applications programs. Terminology used in personnel
administration. Human Resources recruitment and selection
procedures, and application of basic salary administration
practices. Risk management concepts and practices. Correct use of
oral and written English, spelling, punctuation, and
HACM Human Resources Administrative Assistant composition. Basic
record keeping principles and practices. The operation of standard
Skilled in - Reading, interpreting, and applying written
procedures, policies, and codes.
Performing detailed work. Organizing and maintaining accurate
records and files. Preparing clear and concise reports. Organizing
and maintaining records and filing systems. Establishing and
maintaining effective working relationships with those contacted in
the course of work.
Communicating tactfully and effectively with employees, the public,
and other agencies.
Prioritizing work and coordinating several activities. Using
initiative and making sound judgments within procedural parameters
and established guidelines. Following oral and written
instructions. Using standard office equipment.
Ability to Communicate clearly and concisely in oral and written
English. Read, understand, and apply established Authority and
departmental policies, procedures, practices, and regulations.
Follow oral and written instructions. Deal with employees and the
public under a variety of circumstances. Work independently on
concurrent multiple projects. Operate standard office equipment, a
personal computer and related equipment and programs, including
spreadsheet and word processing programs.
Licenses and Certificates Possess an appropriate California Driver
License with a driving record acceptable to the Authority.
Physical Abilities and Work Environment The employee must be able
to sit for lengthy periods of time in an indoor environment. Use
keyboard equipment for lengthy periods of time.
Other - Provide proof of US citizenship or, if an alien, either
lawful admission for permanent residence or authorization for
appropriate work from the Department of Homeland
- Be insurable by the Housing Authoritys insurance carriers.
EXPERIENCE AND EDUCATION GUIDELINES:
Any combination of experience and education that would be likely to
provide the required knowledge, skills, and abilities could be
qualifying, as determined by the Authority. A typical way to obtain
the knowledge, skills, and abilities is:
Experience Four (4) years of increasingly responsible experience in
an administrative support role. Direct Human Resources experience
is desirable. Payroll experience is a plus.
Education Graduation from an accredited high school or possess an
equivalent certificate recognized by the State of California,
supplemented by college-level courses in human resource management,
business administration, or a related field.
Job Type: Full-time
Pay: $50,508.00 - $63,192.00 per year
Employee assistance program
Flexible spending account
Paid time off
Monday to Friday
High school or equivalent (Preferred)
Human resources: 4 years (Preferred)
Payroll: 4 years (Preferred)
Work Location: One location
Keywords: Housing Authority of the County of Monterey, Salinas , HR Administrative Assistant, Human Resources , Salinas, California
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