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Chief Administrative Officer - Facilities & Construction

Company: Southerland Partners
Location: Salinas
Posted on: November 29, 2019

Job Description:

Southerland Partners is a nationally recognized retained executive search firm with specialization in complex integrated delivery systems, academic medical centers, children's hospitals and payer organizations. Our strategic approach and commitment to long-term client relations promotes a true understanding of the issues facing healthcare organizations and enables clients to recruit and retain top leadership talent both in and outside of the healthcare industry. Our tailored search and retention processes allow our client partners to recruit leaders from among the top national and international candidates. Position -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --Chief Administrative Officer, Facilities & Construction Company -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Salinas Valley Memorial Healthcare System Location -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Salinas, CA -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Reporting Relationship -- -- -- -- -- -- -- Chief Operating Officer Website -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- THE OPPORTUNITY -- -- The Chief Administrative Officer for Facilities Management & Construction serves as a resource and role model to staff and administration regarding construction, maintenance of buildings, equipment, utilities, bio-medical services, hospital Environment of Care/safety matters and Master Facilities Planning. --Administers and directs programs to maintain and upgrade buildings, grounds and equipment (clinical and non-clinical) throughout the Hospital, which allows for efficient and effective patient care. Is responsible for all hospital and campus capital construction projects and budgets. Has responsibility throughout the planning, design and construction stages of the projects. Ensures schedules, budgets, and cash flows are accurate and adhered to. Plans, organizes, directs, evaluates and controls all safety functions in order to ensure a safe environment for patients, employees, volunteers, medical staff and visitors. Has oversight of Security and Parking Management. Is responsible for the space management program and coordinating all space requests accordingly. Communicates and is involved with outside agencies such as OSHPD, CDPH, Cal OSHA, health, fire, police departments, off-site property managers and community organizations as necessary. -- -- PRIMARY JOB DUTIES -- 1. -- -- Provides leadership and direction regarding departmental performance. -- 2. -- -- Sets the standard for departmental behavior and provides and promotes a positive working environment for departmental staff to ensure strong employee morale, motivation and productivity. -- 3. -- -- Holds accountability for the departmental budget and Position Control and takes necessary action to remain within balance and address variances. -- 4. -- -- Holds accountability for capital projects and takes necessary action to remain within budget and schedules. Ensures compliance with all applicable rules and regulations. -- 5. -- -- Manages the hospital Master Plan. -- 6. -- -- Manages design team through planning phase, design development, construction documents and construction administration. -- 7. -- -- Manages construction projects through completion and ensures compliance. -- 8. -- -- Manages Inspector of Record (IOR). -- 9. -- -- Manages Security Management and Parking Management. -- 10. Recommends, develops and reviews safety policies and procedures as required by the Hospital, TJC, and State and Federal governments. 11. Present a Safety Orientation class for new employees and an annual reorientation for regular employees as needed. 12. Conducts hazard surveillance, safety inspections and unsafe practice surveys throughout the Hospital. Results of these surveys are reviewed with appropriate personnel and recommends corrective actions and follows up as required. -- 13. Maintains information regarding local, state and federal regulations for Hospital construction, safety and security, and develops a reference library on same to assist with planning and problem-solving related safety/security matters. -- 14. Ensures and monitors Interim Life Safety Measures (ILSM) and Infection Control measures during construction/renovation when required. -- 15. Reviews operational information and ensures systems are in place to monitor, review and revise procedures in order to maximize resource utilization within the department. 16. Review investigations of events, investigations, surveys, issues and reports related to the Environment of Care. and if deemed an immediate threat to life, health, or hospital property, may issue a "Cease and Desist" order. -- 17. Incorporates systems and procedures to ensure the department's role and function in the Hospital supports the delivery of the highest possible standard of patient care and service within available resources. -- 18. Maintains and reviews all aspects of corporate compliance as it relates to the department. -- 19. Anticipates issues affecting the department's function and activity that may affect service delivery to patients, staff and visitors, and ensures action is taken to address issues in close cooperation with Administration and peers. -- 20. Develops a strong, collaborative relationship with Administrators, peers, and other key individuals across the Hospital, and fosters a multi-disciplinary teamwork approach to decision-making and problem resolution. -- 21. Develops strong relationships with appropriate external constituencies relevant to the department in order to promote community relations and marketing programs, thus ensuring the Hospital is responsive to the community's developing needs and maintains a favorable image in the eye of the community. -- 22. Oversees off-site property management. -- 23. Reviews and coordinates space management requests. -- 24. Performs other duties as assigned. -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- PERFORMANCE CRITERIA: QUALITY OF WORK -- QUALITY -- 1. -- -- Maintains and reviews monitoring systems that assess departmental standards against pre-agreed benchmarks, ensuring actions are taken to report and rectify areas that fall below set targets. -- Achieves excellent service by promoting continual quality and performance improvement initiatives across the area of responsibility, including processes that interface with other departments. -- Actively participates in departmental programs that promote compliance with the Hospital's policies and goals, Federal and State regulatory and statutory standards, and TJC. -- Annually evaluates the department's "service philosophy", collaborating with colleagues, to ensure the development and implementation of standards of service and practices which are consistent with departmental and Hospital goals. -- JOB KNOWLEDGE Provides professional leadership, guidance and direction to assigned staff to ensure the highest quality care and service is provided by the department. Ensures mechanisms for service feedback from users including patients, staff and visitors are timely and are responsive to needs. -- Serves as a professional resource for departmental staff and peers regarding operations, planning and problem-solving. Ensures the effective integration of services across the Hospital through coordination with other departments and committees. -- Develops annual department plans and resource priorities including staffing, information systems, infrastructure and equipment needs. Prepares documentation for out-of-budget business needs, including funding options and consequences for non-implementation. -- Maintains and improves the financial viability of the department where possible, including identifying new business potential, revenue and cost-containment opportunities Remains aware of and responsive to legislative and regulatory issues impacting the department. PERFORMANCE CRITERIA: PROFESSIONAL ACCOUNTABILITY -- SAFETY Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations.-- -- -- COMPLIANCE Promotes the Hospital's mission to deliver healthcare with a spirit of caring for the community at large in keeping with the theme of "Neighbors Who Care". -- Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct; conducts business in an ethical and trustworthy manner; and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers and fellow employees. -- JOB SPECIFICATIONS -- 1.-- Education: Bachelor of Science degree in related field(s) required. Masters preferred. 2.-- Licensure: None. 3.-- Experience/Knowledge: Five (5) to ten (10) years progressive experience in California hospital construction (OSHPD), Plant Operations/Maintenance (installation, construction, and maintenance of buildings, equipment, and utilities) and in a Safety & Security environment with TJC /Environment of Care responsibilities. At least five of those years have been at the Director level. 4. -- -- Management Skills -- -- -- -- -- Budgetary preparation, monitoring and control -- -- -- -- -- Human Resources management -- -- -- -- -- Management and supervisory theories, principles, practices, techniques and methods. -- 5.-- Ability to identify and analyze complex perioperative, post sedation, endoscopic and ambulatory patient care issues (Nursing Directors) 6. -- -- Interpersonal Skills: Communicate effectively both orally and in writing to diverse groups and individuals. 9.Physical Demands: See attached "Physical Requirements Sheet." 10. Mental Demands: Substantial perception, comprehension decision-making, reading & writing demands Considerable amount of judgement and analytical skills required Limited memorization demand 11. Environmental demands: Substantial demand to work inside with other people and around substantial noise Considerable exposure to electrical equipment Limited demand to work alone in confined areas

Keywords: Southerland Partners, Salinas , Chief Administrative Officer - Facilities & Construction, Professions , Salinas, California

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